It should come as no surprise that business users are turning to digital signatures rather than conventional ones, given the widespread use of digital documents as a replacement for paper documents. Because the vast majority of business papers that need to be signed are created in Microsoft Word, we will demonstrate how to sign a document created in Microsoft Word. After you have finished operating on your document, you can always convert it from Word to PDF and add a password to make it safer.
There are a few distinct methods to put your signature on a document created with Word:
●Make a space for your signature on the document, print it off, and sign it with a pen.
●Create a digital signature for a Word document.
●Put your handwritten signature into the document you're working on in Word.
●Include your signature along with your firm information.
Create a digital signature in Word
This article is suitable for use with Office 365 and any versions released after 2010.
●Locate the Text tab inside the Insert menu.
●To change your Signature Line, choose it from the menu that drops down next to it.
●After that, choose the Microsoft Office Signature Line option with the mouse.
●Please provide your full name in the "Suggested Signer" area.
●Complete the form with any other information that you would want to provide, such as your email address and title.
●In the Sign dialog, you must ensure that the box that allows you to enter comments is checked.
●Uncheck the option that is checked automatically if you do not want the data to display in the signature. This item is checked by default (Show sign date in signature line).
●Clicking the OK button will confirm the settings for the signature.
Sign the document by hand.
A handwritten signature cannot be used to sign a Word document digitally; this feature is unavailable. However, there is a method to make this happen for you if you still want to have a handwritten signature in the document you created using Word.
You will need to begin by taking a photo of your handwritten signature. Therefore, if you want to take a picture of your handwritten signature, you may use a scanner or the camera on your phone. The next step is simply putting the picture into the Word document you have open.
●Find the spot in the document where you would want to put your signature, and select it.
●To include pictures, choose the Pictures option from the Insert menu.
●Find the picture of your signature, then click the Insert button when you've selected it.
●When you have finished inserting the picture, the Crop button will become accessible in the upper right-hand corner of the toolbar in Word. If you don't see it, you can find it by clicking on Picture Tools; it's called Picture Format someplace.
●The picture may be cropped by dragging its edges from one side to another, resulting in the snapshot being smaller.
Suppose you feel that cropping photos in Microsoft Word are challenging for you. In that case, you may instead crop the image in Microsoft Paint or any other image editor before inserting it into Microsoft Word.
You may drag the picture around on the screen and adjust its location using your keyboard's Enter and Space buttons.
Include business information with your signature
You may give the handwritten signature that you just added to the Word document an even more professional appearance by including some information about your firm and the signature you have just added.
Therefore, after you have inserted a handwritten signature by following the procedures outlined above, proceed by following the steps outlined below:
1. Type the information you wish to include in the handwritten signature below the inserted digital signature (like company info, address, number).
2. While holding down the left mouse button, choose the picture of your signature and the other information by dragging it from one side to the other of the screen.
3. Navigate to the Quick Parts button in the Text tab by selecting the Insert menu and then clicking on it.
4. Select "Save Selection to Quick Part Gallery" from the menu of choices for the Quick Parts section.
5. In the section labeled "Name," put the name of your signature block. This will allow you to find it again in the future by searching for that name.
6. Choose AutoText from the menu that drops down from the Gallery.
7. To confirm the changes, click the OK button.
8. To add a signature of this kind in Microsoft Word, go to the Quick Parts menu, choose AutoText, and then select the name of the signature block you want to use.
How to insert a signature in Microsoft Word
If you prefer the more traditional method of signing papers with a pen, you only need to put a signature line into the document in Microsoft Word. After the paper has been printed, you can sign your name on the line provided.
To add a signature line to the document, click on the precise location in the document where you want it to appear.
Choose Insert > Insert Signature Line to add a signature line from the menu.
If you wish the signature line to be blank when saved, do not write anything into the fields when the pop-up dialog box appears. Simply pressing the OK button will bring up the signature line.
Entering the underline numerous times will create a signature line that is sufficiently lengthy to let you put your signature on a printed document. This is an even simpler method of adding a signature line than the first.