Instructions On How To Insert A PDF File Into An Excel Cell

Split PDF Excel spreadsheet is a very powerful thing for so many reasons. One of them is that you can store a lot of information on it. Excel can handle a lot of tabular data, but you need to know how to use it right to get the most out of it. Even though Excel has many features that can help you visualize data, sometimes you need to add a document to an Excel sheet. If you've never thought about it or don't know how to do it, here is a detailed guide on inserting PDF into an Excel cell. But first, let's figure out why you would even do it.

When should a PDF file be embedded in an Excel worksheet?

You might be wondering why and when a PDF tip like this will ever help you, but the truth is that it will. Here are some situations where it might be helpful to insert a PDF into Excel, Word, or any other MS Office format that can be edited.

You need to write a report with many numbers and data that is only briefly explained. Wouldn't it be helpful to add more information and comments that explain that document in more depth?

You are writing a long piece of work, like a research paper or a novel. Wouldn't it be fine if you could find all the sources you need for the assignment in one place? Then you won't have to shrink the document and look somewhere else.

You are making an Excel document or a short presentation of your work that shows how you analyzed the data. It would be helpful to keep the whole work in the same document to be used as a reference.

You are making a catalog of products and want to add PDF details about the products.

So, if you find yourself in any of these or similar situations, don't forget to check out this guide on how to insert PDF into Excel cell:

How to add PDF to Excel

Step 1: Open the file you require to work on. In this case, we're using an Excel file, but the same thing is true for all MS Office file types.

Step 2: Click on the Insert menu next to the Home menu at the top left of the document.

Step 3: On the Text tab, click the Object button, as shown in the image below.

Step 4: A " Object " window will open and ask you to choose the object you want to add. To put a PDF file into Excel, click on the

Choose PDF file type from the list of objects on the "New" tab. Select the PDF from your computer, click OK, and the first page of that document will show up in your Excel file. If you don't want the content of your PDF document to show up in Excel, you can check the box next to Display as an icon. Then, Excel will only show the PDF icon.

Click the tab Create from file and find the PDF on your computer. This is the other way to add a PDF to Excel. Choosing this option gives you one more option: Link to file. The file will be linked to the Excel spreadsheet if you check this box.

Another tip:

If you want to use a different icon for PDF than the one that comes with it by default, you can click on the Change Icon button and look for a new one.

When you put a PDF file into Excel, it will open independently. You can keep working on your Excel sheet and move the PDF file to a different spot. It works the same way as anything else you put into a spreadsheet.

Modify the PDF file entered with the cell

Once you put a PDF file into Excel, it won't move if you put it above the cells. If you put the PDF icon into a cell, it will stay there. If you try to hide or filter the PDF by changing the cell where it is placed, the icon won't move.

If your icon is too big for the cell, you can either make the icon smaller or change the size of the cell. To change the dimensions of the icon:

  1. Right-click on it and then click on Format Object.
  2. Check the "Move and size" box on the Properties tab.
  3. Click "OK," and the PDF icon will be hidden the next time you hide a cell.

Rename the PDF embedded file

When you add a PDF to Excel, the file probably won't have the name you want. You can change the name of the attached PDF file in a few easy steps:

Right-click on the icon for PDF.

Select "Convert" from the drop-down menu of your default PDF reader.

Click on the Change icon after clicking on Convert to.

Change the name of the PDF file in the Caption field, then click OK to confirm the change.

Excel formula for inserting multiple-page PDF

The program might stop working if you put a big PDF file into Excel. This doesn't happen when the PDF file is small. You can still do it; the steps are the same as those above. The steps for inserting PDF into Excel don't change based on the number of pages, but there is one step you should choose because it is easier:

Check the box that says "Show as icon" so the whole PDF can open. If you don't check the box, Excel will only show the file's first page, which could be confusing. If you click on it, the whole PDF will open, but this is not the best way to do it.

On the other hand, it's a bit complicated to insert multiple PDF pages into different Excel sheets. For example, if your PDF file has four pages and you want to put each page in a different Excel sheet, you would need to split the PDF file and then add each page separately.

Excel: Add many PDF documents

You can't add two or more files at the same time. You have to do the process again for each PDF file on its own. But remember that putting more than one PDF into an Excel spreadsheet might cause some technical problems. Your document might not work at all or work more slowly than usual.

Edit PDFs before or after Excel embedding

Now that you know how to attach a PDF file in Excel, here are some other things you can do:

  • Before adding a PDF file to Excel, look at it and change it.
  • After adding a PDF file to Excel, you can view and change it.
  • You can split the PDF file if you don't want to put all the pages into a spreadsheet.
  • Put two PDFs into Excel by combining them into one.
  • You must have a PDF editing application installed on your computer if you want to do any of these tasks. PDF Converter Elite adds or removes text directly on a PDF file without converting it. It lets you look at your PDF file and change the text. Remember that if you add text after attaching a PDF to Excel, you will need to remove the PDF object and add it again.

    You can use the same PDF software to merge two or more files, split one PDF into multiple files, and pull out pages you need.

    When to change online PDF to Excel

    If you want to copy material from your PDF to Excel, converting PDF to Excel is preferable to importing the whole PDF file into the spreadsheet. If you do that, the content will be in an Excel file, and you can copy and paste it to get the job done.